Privacy Policy
Version 2026-09-28-draft
This policy explains how [COMPANY LEGAL NAME] ("Matchmaking", "we") collects, uses and shares personal information when you use Matchmaking.
Information we collect
- Account and profile: name, email, phone, date of birth, gender, photo, and the school and organization affiliations you add.
- Athlete details used for divisions: age, weight, height, belt or rank, and experience, as events require.
- Registrations: the events and divisions you enter, your orders, and the refund policy and terms you accepted, with the time you accepted them.
- Payments: processed by Stripe. We receive payment status, amounts and limited card details (such as brand and last four digits), never your full card number.
- Usage: device, browser and log information, and cookies needed to keep you signed in.
Children
Many athletes are minors. A parent or legal guardian creates and manages a minor's profile and registrations, and consents on the minor's behalf. [Children's privacy terms, including COPPA compliance for users under 13, to be completed by counsel.]
How we use information
- To run the service: accounts, registrations, divisions, brackets, schedules and results.
- To process payments, refunds and disputes with the Organizer and Stripe.
- To send confirmations, receipts and event messages, by email and, if you opt in, SMS.
- To keep the service secure, prevent fraud and meet legal obligations.
Who we share it with
- Organizers of the events you register for, to run their events.
- The public, for brackets, results and participant lists, as each event's settings and your privacy settings allow.
- Stripe, which processes payments for Organizers. Stripe's use of your information is described in the Stripe Privacy Policy.
- Service providers that host and operate Matchmaking for us (database and hosting, email and SMS delivery), under contracts that limit their use of your information.
- Authorities, when the law requires it.
We do not sell personal information.
Your choices and rights
You can change your profile visibility and notification preferences in your account settings, and ask us for a copy of your information or to delete it by writing to [LEGAL CONTACT EMAIL]. Records of payments and registrations may be kept as long as the law or an open dispute requires. [State privacy rights disclosures to be completed by counsel.]
Contact
[COMPANY LEGAL NAME], [BUSINESS ADDRESS], [LEGAL CONTACT EMAIL].